No more stacks of paper and tedious searches! The digital mailroom is the modern way to organize and manage documents.
Discover the benefits and features that a digital mailroom offers to save time and resources.

What is a digital mailroom?

A digital mailroom is a digital platform in which all incoming documents such as letters, invoices, contracts and emails can be collected and managed.
Unlike a traditional mailroom, often consisting of paper documents that must be manually sorted and archived, a digital mailroom is more efficient and modern.

The benefits of a digital mailroom are manifold. First, it saves time and effort, as documents can be automatically categorized and archived without manual intervention.
Second, it reduces paper consumption and is therefore more environmentally friendly.
Third, it can improve collaboration within a company, as documents can be exchanged quickly and easily between users.

A digital mailroom also offers better security for documents, as they are digitally archived and therefore cannot be lost or stolen.
In addition, multiple people can access them simultaneously, which facilitates collaboration and document sharing.

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The difference compared to a traditional mailroom

The difference between a traditional mailroom and a digital mailroom lies primarily in how documents are collected, sorted and archived.
While a traditional mailroom mainly consists of paper documents that must be manually sorted and archived, a digital mailroom is a digital platform in which all documents can be stored and managed electronically.

Overall, a digital mailroom provides a modern and efficient way to collect and manage documents.
It saves time, money and paper, improves collaboration and is more secure than a traditional mailroom. 

Physical processes become digital

Physical mail processing presents multiple challenges for companies.
Information must be captured and forwarded to the right individual. Additionally, companies are receiving more and more digital mail alongside physical mail.
The responsibility for managing the mailbox can therefore be very time-consuming and demanding.

The process of a digital mailroom

The process of a digital mailroom involves several steps to ensure efficient and smooth operation.

Here are some important steps:

Overall, a digital mailroom offers an efficient and modern way to manage documents.
The process of the digital mailroom is designed to automate and optimize document management to save time and resources.

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• Time savings & efficiency
  Digitizing the mailroom automates many manual work processes, such as the categorization and archiving of documents. This saves time and increases work efficiency, allowing employees to focus on core tasks.
   
• Cost savings & environmental aspects
  Digitizing the mailroom can lead to significant cost savings by eliminating paper and storage costs.
  Additionally, digitization is more environmentally friendly as it reduces paper consumption and manual work processes.
   
• Improved collaboration & security
  A digital mailroom allows multiple users to access the same documents, making collaboration easier and faster.Security is increased as documents are electronically archived and protected from unauthorized access through access management.

How can your mailroom be digitized?

The benefits have convinced you and you want to get started with the project of mailroom digitization right away?

One way to digitize the mailroom is to implement document management software or a digital mailroom solution.
This solution provides a central platform where incoming documents can be registered, categorized, archived and managed.
A good digital mailroom should also be able to integrate various mail inputs such as emails, web forms and other digital channels.
To begin the process of mailroom digitization, a comprehensive analysis of the existing mailroom and associated workflows should be conducted to identify the company s specific requirements and needs.
Subsequently, the appropriate software or platform that meets the company s requirements can be selected.
Successful implementation also requires setup guidance and employee training to ensure effective use of the new technology.
As a company that collaborates with many different software providers, we are able to enable seamless integration of the digital mailroom into your existing system.
Our experts will present you with the best solution for your company and ensure that the implementation is seamlessly integrated into your existing workflows.