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Digital Invoice Processing

Environmentally Friendly and Automated Accounting Customized to Your Needs

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Digital Invoice Processing

Processing incoming invoices is time-consuming and expensive. Switching to digital invoice processing eliminates the need for manual data entry and handling, while also improving invoice transparency.

Rhenus Docs to Data provides long-term, professional support for your daily invoice processing. We digitize, classify, index and validate your invoices to streamline your workflow. Thanks to our expertise, we guarantee a secure, professional and entirely GDPR-compliant service.

By digitizing your invoices and automating invoice processing, you can quickly locate related documents, save time and gain complete transparency over your costs and revenue. Rhenus Docs to Data ensures that invoices are electronically read down to the item level and made available to you.

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The advantages of digital invoice processing

Always up to date

Access real-time data and make informed business decisions based on the latest information.

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Paperless office

A paperless office significantly reduces your environmental impact by conserving natural resources, saving energy and minimizing air pollution.

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100 percent security

All documents are archived in compliance with current legal regulations, ensuring they can be accessed and presented when needed.

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Transparency

Your digital inbox provides a clear and structured overview of all incoming correspondence.

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Scalability

With daily invoice processing and registration you can efficiently scale and schedule your processes.

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Profitability

A detailed overview of all business areas allows you to track and optimize your financial performance.

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Digitalization of invoice processing - The process

If your invoices are not yet fully digitized, physical documents are scanned and converted into a digital format. Once securely archived, invoices undergo either manual processing or Optical Character Recognition (OCR) to ensure all information is readable. After accurate and GDPR-compliant data extraction, the information is transferred to your accounting software, allowing your team to work excellently with digital invoices.

Additionally, we offer secure and legally compliant disposal of paper documents.

Intelligent accounting with Rhenus

Do you have questions about digital invoice processing? Contact us!

To The Contact Form 0800 100 39 35

The most common questions about digital invoice processing

Digital invoice processing increases transparency, enables remote access to invoices from multiple locations (e.g., for remote work) and makes processes faster, more efficient and cost-effective.

Yes, digital invoices are legally binding and do not require a digital signature.

Yes, electronic invoices have to be archived without any media discontinuity. This means they should not be printed and stored physically. Physical invoices must also be retained in their original format.

The mandatory retention period of 10 years applies to both physical and digital invoices.