Digital processing of personnel files

Die Digitalisierung Ihrer Personalakten gehört zu unseren Hauptkompetenzen

In recent years, the shift to remote work and offers such as "workations" have led to an increasing demand for digital personnel files.
As a result, the concept of a paperless office is becoming more important.
As part of implementing an electronic personnel file, physical files are digitized to be transferred into the new software.
HR departments often lack the resources and infrastructure necessary for this task.
Additionally, various data protection and co-determination regulations must be complied with, posing further challenges.
Rhenus Docs to Data collaborates with leading software providers to ensure that users can process their records in a way that is adapted to their software.

[Translate to Deutsch:] Personalakten scannen mit einem Hochleistungscanner

Trust the expert

With years of experience and numerous projects in this field, Rhenus has developed a high level of specialization, benefiting new users.
Our processes are certified, we strictly adhere to data protection regulations and we temporarily store your data in our own data centers in Germany, until project completion.
Through our extensive and well-established partner network, we can support the most important and common interfaces and software modules.

Introduction: DIGITIZING PERSONNEL FILES

The first steps: To ensure an efficient implementation of your digital personnel file, preparation is a crucial step for us.
We advise you early before project initiation and assist in creating a digital file structure.

Next, we organize a kick-off workshop to discuss further procedures.
We also present the results of an initial sample processing to give you a better idea of how your files will look after digitization.
Once you are satisfied with the result and no further changes are needed, the remaining records are scanned and digitized.

Start now

[Translate to Deutsch:] Frau bereitet Personalakten zum scannen vor.

Advantages of the digital personnel file

Decentralized availability

Available from anywhere at any time: Create a new level of flexibility for yourself and your staff.
The scanned records enable a structured digital filing system, allowing processing from anywhere.
Access control ensures the security of digital personnel files.

Faster HR processes

Reduce your HR staff's stress and ensure shorter and faster processes with a digital file structure.

Data protection compliance

Sensitive data must be handled in accordance with data protection requirements.
Rhenus Docs to Data is aware of this responsibility and ensures security throughout the entire project

Project workflow

We provide full support for your projects and help you get started quickly.
With our extensive network of locations, we have significant capacity and can flawlessly handle projects of any size.
We customize our approach to your specific needs and handle your data responsibly.
To ensure a quick and secure digitization process for your personnel files, we use high-performance scanners.
This guarantees that even large volumes of personnel files can be scanned promptly.
After digitization, we continue to take care of your personnel files.
Once available in digital form, physical files can either be destroyed (after the retention period expires) or stored.
Rhenus is also available as your experienced partner for this step.

Data protection for digital personnel files

Personnel files contain highly sensitive data and must be processed with the highest security standards.
We handle your sensitive data with care and ensure complete security throughout the entire project.
We hold all necessary certifications and comply with various protection classes.